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Posted: Friday, August 11, 2017 12:09 AM


Payroll & Accounts Payable Coordinator
The Waldorf School of Garden City
Nassau County, New York

This Payroll & A/P Coordinator reports to the Director of Finance and works closely with the School’s Accounting Manager to execute the job responsibilities, outlined below:

Accounts Payable:

Process full cycle accounts payables in accordance with School policies;
Maintain vendor invoices and reconcile any discrepancies in a timely fashion;
Establish and maintain relationships with vendors and school employees; and,
Sort, review and enter invoices into the School’s general ledger, with particular attention to proper department and expense classification.

Payroll Support:

Review and process, with attention to accuracy and timeliness, the School’s bi-monthly payroll through ADP; ensuring compliance with School policies regarding internal control and maintenance of payroll records and data;
Validate payroll reports and post all journal entries relating to payroll and benefits to the School’s general ledger;
Process weekly and semi-monthly employee and employer contributions for the School’s retirement plan, HSA and FSA plans, and prepare required reports;
Verify monthly benefits invoices against employee rosters and elections and process for payment;
Prepare year-end payroll accruals as needed;
Review and reconcile year end and quarterly 941 tax reports, 1095-C and W-2’s;
Oversee annual pension audit and assist with year end general audit,including sections of the 990 tax return;
Recommend improvements for streamlining payroll processes;
Provide support to Finance Director regarding creating and maintaining employee personnel files, including assistance with background checks, required employee certifications, new hire documents for benefits and payroll, etc.; and,
Maintain confidentiality around personnel and sensitive information at all times.
Cafeteria online payment interface; manual cash receipts from cafeteria
Bookstore charges

The ideal candidate will possess the following qualifications:

A BS/BA degree in Accounting or related field;
Minimum 2 years work experience, with a preference for nonprofit or independent school experience;
Ability to work independently, to multitask, while paying attention to accuracy and detail;
Proficiency in Microsoft Office Suite, with particular emphasis on Excel;
Proficient in Quickbooks, knowledge of Senior Systems software a plus;
Good communication skills, with a professional, friendly and positive demeanor;
Team player who works effectively and collaboratively in a fast paced, changing environment.

Compensation will be commensurate with experience. Individuals interested in applying for this position should send a cover letter, resume and a minimum of three professional references to Ramona Owens, Director of Finance, at

• Location: Long Island

• Post ID: 116132988 newyork is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017