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New York administrative/office

Posted: Saturday, February 28, 2015 9:10 AM


Our company is interested in hiring only ONE Girl/Gal Friday/ Field Manager to do miscellaneous duties and errands for our office. Our business is adult entertainment.

Job Description: The Girl/Gal Friday/ Field Manager would be responsible to do the following:
1) Open up, wait for the employee, greet the employee when she comes into work, and reiterate the rules and policies to the employee as needed.
2) Clean the facility, tidy up the work area, and take the laundry to the laundromat when needed.
3) Conduct employee interviews when needed.
4) Buy supplies when we are running low.
5) Complete any other miscellaneous duties we ask of you.
6) Report back to us daily.

We are interested in hiring an extremely MATURE individual of high intelligence and personal charm, capable of working under extreme pressure. Must be able to multi-task, be resourceful, be flexible, be cheerful, and be even-tempered. The individual selected for this position must be completely trustworthy, as she will be entrusted with interacting with our employees, and representing our business. The individual must be able to represent the organization’s best interests and be completely loyal to the company. This individual should be able to listen and carry out our rules and policies to the very last detail. The potential employee should be a self-starter with high initiative and an excellent team player. You need a cellphone with camera capabilities.

Work Hours: Mondays through Sundays, 7 days a week, starting at 11:45 a.m. SHARP until you complete your work duties. The average amount of time spent at work completing the daily tasks we ask you to do may take 1 or 2 hours per day/shift. Some days may be less; some days may be a little more.

Compensation: $175 a week for 1 or 2 hours of work Mondays through Sundays, 7 days a week. Raises are given depending on the job performance.

NOTE: No student should apply. We are not hiring college students.
If you are interested in applying to this job e-mail us your resume and cover letter. We will respond to all potential job applicants by e-mail. You must have a working e-mail address that you check regularly.

• Location: Manhattan

Posted: Saturday, February 28, 2015 4:09 AM


OrganizationVivian Horan Fine Art
LocationNew York, NY
CountryUnited States
Position LevelEntry Level
Education Requirement4-Year Degree
Position TypeFull Time Permanent


Gallery Associate needed for secondary market gallery dealing in modern and contemporary masters.

Assisting the gallery owner and the director in all areas of operation and administration. Specific duties include: managing gallery inventory; arranging for installation and shipping of art; assisting with the preparation and execution of art fairs and exhibitions; handling and installing artworks within the gallery space; performing market research; answering phones; email correspondence; interacting with visitors; and other necessary tasks.

- Candidate should have art history or fine arts background
- Previous gallery and art fair experience preferred
- Computer skills: familiarity with ArtBase, Photoshop and Mac computers;
- Excellent art handling skills, professional art packing and installation training helpful; some heavy lifting will be required
- A professional demeanor and enthusiastic attitude
- Must be organized and proactive; able to handle multiple tasks/projects simultaneously
- Must be able to follow direction but also work independently
- Knowledge of contemporary art and galleries encouraged

The Gallery Associate position is an excellent opportunity for an ambitious individual who is at an entry-level career point and seeks to gain experience in the art world. The small, intimate environment of the gallery is unlike the larger downtown spaces. Please keep this in mind when applying.

Gallery Hours: Monday-Friday, 10am-6pm
Salary based on experience
Start Date: Immediately
Application Instructions
Please send an email with a cover letter and resume to Please put GALLERY ASSOCIATE as the subject. No phone calls please.

• Location: Manhattan

Posted: Saturday, February 28, 2015 4:09 AM


Organizationart on paper // Art Market Productions
LocationBrooklyn, NY
CountryUnited States
SectorVisitor Services
Position LevelEntry Level
Education RequirementNone Specified
Position TypePart Time Temporary

Art Market Productions is seeking enthusiastic staff to assist at our art fair, art on paper, taking place March 5th-8th, on Tribeca's Pier 36.

Opportunities are available in a range of positions including: ticket sales, ticket-taking, will call, fair guide distribution, and bus shuttle liaison

Employees should be enthusiastic, have great customer service skills, be comfortable speaking with people and fielding questions.

This is a great opportunity for art students and enthusiasts as we will have 50+ galleries exhibiting work from all over the country. You will be able to see how an art fair is run and communicate with some of the dealers and artists directly.

As a thank you for volunteering, you will receive a VIP pass for two. Ideally we would like staff to be able to work for all 4 days (opening night Thursday, and 3 full days Friday-Sunday).

MUST be a strong communicator
MUST have customer service skills and be able to field questions in a friendly manner
MUST be enthusiastic and willing to learn
MUST have a can-do attitude

*We cannot provide lodging or transportation to/from the venue. Local candidates preferred.

Application Instructions
Please send resume and cover letter to:

• Location: Brooklyn

Posted: Saturday, February 28, 2015 4:09 AM


Westchester Reform Temple (WRT), a 1,200 member/household congregation located in Scarsdale, NY, seeks an Executive Director to provide support to its clergy and leadership, management and guidance to its professional staff.

The ideal candidate is a customer service minded “do-er” with a high “EQ” (emotional intelligence quotient) and a track record of success in staff management, leadership and organizational development. A skilled, business-focused Jewish communal professional, able to manage an organization and to support the operation of WRT’s various activities.
The Executive Director will be the most senior non-clergy employee of the synagogue, providing leadership and direction to professional staff in support of the vision, policies and messaging developed by the Senior Rabbi and Temple Board of Directors, through its Executive Committee. Reporting to the Temple President and the Senior Rabbi, the ED will supervise all administrative (non-clergy) professionals, reviewing and assessing current systems and functions, managing all membership and financial processes, working with the Treasurer of the temple to ensure fiscal health and responsibility and ensuring the smooth and professional functioning of the temple on a daily basis.

Functioning at the point of intersection of operations with educational and spiritual programming and messaging, the ED will oversee finance, communication and information systems, facilities and rentals, membership outreach and all educational programs in support of the effective, efficient, coordinated and best in class functioning at WRT. S/he will also supervise WRT’s full time facilities manager to coordinate all usage of facilities and rentals.

WRT, an award-winning LEED-certified synagogue is well known for its outstanding clergy and innovative programming, has been a leader in the Reform Jewish movement since it was founded in 1953. WRT’s embracing attitude towards change allows it to meaningfully address the evolving Reform Jewish landscape within the context of valuing and honoring Jewish traditions. Through meaningful expressions of prayer, song, ritual, study and community involvement, WRT strives to fulfill its mission of ensuring the perpetuation of the Jewish people and cultivating a love of Jewish heritage: God, Torah and Israel.

With a NY State licensed Early Childhood Center (0-5y), a K- 12 religious school, a staff of 25 (excluding teachers) and a budget of approximately $6.5 million annually, WRT is a constant locus of activity, providing a welcoming and inclusive environment, excellence, stability and a spiritual compass for its congregants.

To apply or make a recommendation, please email:

• Location: Westchester, 255 Mamaroneck Rd Scarsdale

Posted: Saturday, February 28, 2015 4:09 AM


Dance Theatre Etcetera seeks Education Program Director

Dance Theatre Etcetera (DTE)
is a vibrant community-based, multi-disciplinary arts organization located on the Red Hook, Brooklyn waterfront. It currently runs year round arts education programs at four high schools as well onsite and offsite after-school programs for ages 12-24 and serves 700+ students annually through these programs. In addition, DTE produces the annual Red Hook Fest each June, a free outdoor performing arts festival that features top notch music and dance groups as well performances by over 100 local youth. Each fall, DTE produces a large scale site-specific event. In fall 2012, DTE inaugurated its Dance on the Greenway program- a festival of site-specific dance performances created for sites along the new Brooklyn Waterfront Greenway.

About the Position:

Ideal candidate should have previous experience in urban arts education programs, be able to work in a highly collaborative environment, have a strong work ethic, attention to detail and a genuine interest in working with youth. Services include planning and oversight for all of Dance Theatre Etcetera's school-based and community-based arts education programs, including: serving as liaison with faculty and staff of schools, working with E.D., schools, and teaching artists (TAs) to plan and implement in and after school arts programs as well as community-based arts education programs; preparing budgets for programs, and working with the Director of Finance and Operations and E.D. to integrate said budgets into the organizational budget; budget oversight; hiring TAs; preparing school and TA contracts, and communicating with Director of Finance and Operations about school billing; planning and scheduling TA professional development events; tracking schedules and performances for all programs; managing evaluation and reporting in collaboration with TAs, teachers and school administrations; troubleshooting programs; reporting on programs to DTE staff and Board, assisting with program assessment including visiting all programs each cycle to document classes and workshops (pics, videos, and final reports) as needed for final reports to grant making agencies. Outreach to additional schools and agencies to build network and grow programming. Assist as needed with grants related to educational programming providing content, summary statistics, and budget information. The position may also include teaching artist work.

Media skills including video editing, web design/maintenance and marketing experience are a plus. Valid driver's license and willingness to drive to school programs throughout NYC a plus.

How to apply

Interested applicants should email their resumes and a brief cover letter to Executive Director Martha Bowers at no later than March 24, 2015 with Education Director in subject line. For more information.visit our website at No phone calls, please.

• Location: Brooklyn, 480 Van Brunt Street, Suite 203

Posted: Saturday, February 28, 2015 4:09 AM


OrganizationConfidential - Will be disclosed in interview
LocationNew York, NY
CountryUnited States
Position LevelExperienced (Non-Manager)
Education Requirement4-Year Degree
Position TypeFull Time Permanent
Salary$35,000 - $40,000

Film Producer seeks Assistant at her busy home office to provide support on both business and personal levels.

To qualify for an interview:
- You must be a mature, highly organized individual who is able to work independently in a small but busy office;
- must have at least two years of office administration experience; prior PA experience a big plus;
- must be a college graduate; background in film preferred
- must be internet & tech savy; able to troubleshoot handheld devices;
- be discreet, reliable, trustworthy and cheerful;
- be able to write clearly and speak confidently;
- flexibility in schedule a big plus;
- must be proficient in Word, Excel, and have basic knowledge of QuickBooks
-must be legal to work in the U.S.

Responsibilities will include:
- Financial: maintaining the company's books; bill payments; managing bank accounts & household expenses.
- Maintaining a sometimes quickly-changing calendar.
- Maintaining a filing system and managing paperwork.
- Arranging travel; booking reservations, scheduling both business and personal appointments; booking kids activities
- Assisting in running a busy household; constantly interfacing with household domestic staff.
- Coordinating with vendors and various service providers
- Making sure office & personal equipments are in good working condition, and able to troubleshoot if necessary. This includes Macs,iPhones, iPads, printers, fax machines, phones, etc. Must be really good with various devices.
- Personal errands
- Some research tasks
- Keeping the office organized.

Monday-Friday 9am-6pm (flexible days/hours)
Salary : $35k-40k, based on experience
Paid vacation days
This is a permanent, long term position.

IMPORTANT NOTE: Do not respond if you do not meet ALL of the above requirements. Experienced candidates only.

Application Instructions
Include your resume in the body of e-mail. Attachments will not be opened. NO ATTACHMENTS PLEASE !
References required after the 1st interview.

Send your resumes to:

• Location: Manhattan

Posted: Saturday, February 28, 2015 12:08 AM



Established Business,
600 West 176st ,
New York,

Contact Person: elizabeth malon

Contact Phone Number: (530) 9625749


We are currently seeking an Administrative Assistant with strong typing skills. The Administrative Assistant will be responsible for handling a variety of administrative tasks and assisting in the company warehouse. This is a Part-time position


Must have 10-key by touch. Strong computer skills. Excellent written and verbal communication skills. Must be customer service-oriented. Must be highly organized and able to multi-task.

Application Instructions: Attach your resume to the email in a PDF or Word document format to

• Location: Manhattan

Posted: Saturday, February 28, 2015 12:08 AM


A boutique, bicoastal talent agency is seeking an assistant for their New York office to start ASAP. Will pay above industry standard for the right person. This position requires someone with at least three month’s experience in a relevant talent agency or casting office (or comparable office setting), superior communication skills, phone manners and a well organized multi-tasker. Applicant must be highly motivated, Mac literate, and available Monday though Friday (standard industry hours.)


• Location: Manhattan, 630 9th Avenue #702

Posted: Saturday, February 28, 2015 12:08 AM


Seeking multiple art handlers with experienced museum backgrounds to work on a 12-16 month project, digitizing a large museum’s collection. The position is full time, 9-5, M-F, occasionally in Manhattan, but predominately at a remote storage location in New Jersey. (Free AM and PM shuttle service provided from central Manhattan location to remote site approximately 25 min away). Position includes paid vacation, sick time, and holidays.

Art handlers will work on site with Project Manager, Project Registrar, Curators and Conservators from the museum, but need to have the ability and knowledge to work independently, moving objects from storage locations to a staging area and then to a digital imaging capture area for digitization and back to storage. Each Art Handler will have a main area of expertise based on previous experience; please elaborate in your cover letter which areas you have the most experience with (Paper and/or Books, Textiles, or Objects); be specific as to types of objects in each area you have handled, including multiple specialties.

Multiple positions available in each specialization; each team will consists of several other object handlers, and a photographer or a scan operator, overseen by a Project Manager. Due to the training involved, we are looking for art handlers who are interested in making a long term, full time investment in the project.

Essential Duties and Responsibilities:

You are responsible for ensuring that all objects are safely and confidently moved from storage location to the staging area and back according to standard and safe museum procedures, providing the utmost level of protection for each object in the collection.

You must be able to treat each piece, including familiar objects such as appliances, modern furniture, and other domestic objects, in appropriate context as an art object in a museum collection

Required Training and Qualifications:

Extensive museum handling experience required; 2 years strongly preferred

Object photography or previous digitization/scanning experience a plus

Responsible, confidential nature, able to work in secured museum environment

Must have high degree of manual dexterity and attention to detail, with ability to understand container conformation or shelf arrangement and return objects to storage in the same configuration

Must have the ability to work efficiently and safely to hit noted targets on a timeline oriented project, with a somewhat repetitive nature

Ability to receive, quickly process, and follow instructions regarding specific art handling procedures and a receptive attitude to direct and in the moment correction; must be able to solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists

Experience assessing fragility and weak points in objects in area of specialization, and modify handling and support appropriately in the moment

You will be subject to a material based assessment as part of the interview process; please indicate which of the following specializations you meet the qualifications for:



– Handling both unmatted and matted, and framed and unframed works of art, including large format works (posters and wall coverings), rolling and rerolling fragile works on paper, ability to assess their condition, and adjust technique accordingly

– Please note experience directly handling rare books or wall coverings



– Two years as a trained textile handling specialist or conservator in a museum

– Rolling and unrolling textiles of various sizes and fragility; experience assessing fragility and weak points in a textile, and modifying handling and support appropriately



-Working with objects as an art handler in a museum, familiarity with a varied design collection desired (porcelain, furniture, ceramics, etc.)

– past responsibility must include retrieval and moving of three dimensional objects back and forth from storage to temporary locations; knowledge of safe and standard museum methods of stabilization on carts and experience using ladders and other moving equipment to access museum objects from high storage shelves

Physical Demands

While performing the duties of this position, the employee is regularly required to stand, to walk, for extended periods of times; employee is frequently required to reach with hands and arms and to climb or balance. The employee is occasionally required to sit, stoop, kneel, crouch, or crawl. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Requires the physical strength necessary to lift and/or move heavy objects (able to lift and carry 50 lbs., e.g., work of art; able to move, maneuver, and manipulate 250 lbs., e.g., crate)

Application Instructions
Please send cover letter, resume, and salary requirements and/or history to ; any portfolio photos, information or web links of specific examples of objects you have experience handling or treating will gladly be accepted; please note any relevant conservation coursework or internships

Applications without experience will not be accepted.

• Location: Manhattan

Posted: Saturday, February 28, 2015 12:08 AM


OrganizationBIG Architecture
LocationNew York, NY
CountryUnited States
Position LevelEntry Level
Education Requirement4-Year Degree
Position TypeFull Time Permanent
Application Deadline01/18/2015
BIG (Bjarke Ingels Group) is an international architectural company characterized by an entrepreneurial spirit, true team-work across expertise areas and new ways of approaching conventional tasks.

We have an informal work environment where camaraderie and collegial support are highly valued and where ambition, very high work morale and dedication to being the innovators of our field unify our staff. Our office culture is characterized by creativity, high energy and a strong team spirit. We are dedicated to creating and maintaining a cool workplace where we want to be and work continuously at becoming better and better at what we do.

Our headquarters are located outside the US and over three years ago we started an affiliate in New York. We are looking for a full time Front Office Assistant to support our administration and growing staff by handling the front desk.

As Office Assistant, you will be part of the Admin Team in New York and will work closely with the Front Office Manager and other Office Assistants. You will have the unique opportunity to interact with every person who visits BIG.

You will be responsible for:
• Maintain the general upkeep and appearance of the office
• Monitoring and purchasing office supplies while managing vendor relationships pertinent to job responsibilities
• Assisting with the public office calendar (ensure supplies are properly stocked during busy periods, ensure meeting rooms are properly scheduled, and that the office is aware of important events)
• Preparing meetings (providing coffee/water/lunch, when required, etc.)
• Maintaining the office coffee machine, cleanliness of the fridge, coat closet and other public spaces
• Maintaining and organizing office lunches (keep tally, communicate with vendors and BIGsters, setup and breakdown)
• Assisting in the planning of office events (important meetings, monthly and seasonal parties, etc.)
• Assisting the Personal Assistant to Founding Partner, the Executive Assistant, the Executive Management and the Business Development Manager as required (expense reports, errands, etc.)
• Backup support to the Front Office Assistant (/reception)
• Assisting the Front Office team with general administrative and ad hoc tasks
• Ad hoc tasks as required

We seek a person who:
• Is organized, structured and detail oriented
• Is capable of multi-tasking tasks that often vary in scale and scope
• Is proactive and who also completes tasks with a sense of urgency
• Has a professional telephone and personal presence
• Has excellent interpersonal skills and written communication skills
• Is a good colleague and a team-player who wants to engage in BIG’s unique office culture
• Feels that no administrative task is too little or too great
• Enjoys a busy and creative environment with many personalities
• Can be flexible with regard to managing tasks
• Has knowledge of business software (Microsoft Office), etiquette and services (i.e. USPS, UPS, FedEx, etc.)
• Has a Bachelor’s degree
• Is a natural people-person
• Is energetic
• Is discreet
• Is fun!

All applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. BIG Architecture D.P.C. is obligated under the law and committed to take affirmative action to employ and advance in employment qualified employees and applicants who are disabled veterans, recently separated veterans, Armed Forces service medal veterans, and other protected veterans. BIG Architecture D.P.C. is obligated under the law and committed to take affirmative action to employ and advance in employment qualified individuals with disabilities.
Application Instructions
This is a full-time salaried position with benefits. Salary according to qualifications and experience. Please submit your clear and concise CV and cover letter by e-mail (maximum 3 pages in total) to Nereida Trujillo, Front Office Manager ( and put “Office Assistant_YourName” in the subject line.

• Location: Manhattan

Posted: Friday, February 27, 2015 7:06 PM


Office Coordinator / Administrative Assistant

Small office ( located around Park Slope ) seeks highly reliable and honest person who will anchor and maintain the flow of the office. It is essential that you be responsible, able to manage details and have the flexibility to balance taking direction, sorting the importance of direction along with independent work.

The individual who is awarded this position will report directly to the owner and work closely with him both as a personal assistant as well as assisting the project management staff (in some ways even be an assistant project manager), and field personnel.

Main Duties include:
Answering phones
Word processing
Filing, office mail
Spreadsheet work, data entry
Light Bookkeeping -Quick Books Pro (a must)
Product research and minor purchasing
MS Word and Excel
Internet savvy
Scheduling and maintaining meetings
Running errands

A qualified candidate must posses the following characteristics:

At least five years prior office experience
Demonstrated longevity in prior positions
Willingness to pitch in all aspects of the business office
Excellent written and verbal communication skills
Solid references & Punctuality
The ability to start a task, follow up through completion and report daily progress. (Following up is essential)
have great personality and phone skills

Work Hours: M-F 8:30AM- 3PM (firm) / lateness will not be tolerated
flexible work hours for the right candidate approx 25-30hours per week

Please include salary requested
Notary Public a plus but not mandatory
Resumes in PDF formt only

• Location: Brooklyn, Park slope

Posted: Friday, February 27, 2015 5:15 PM


We Are Currently Seeking Payroll Clerk!!

Must have experience with ADP, Pay expert and prevailing wage

We are looking for an experienced Payroll Clerk for one of our clients! If you have Payroll / Accounting experience, we want to speak with you!

Job Purpose:
Pays employees by calculating pay and deductions; issuing checks.

Job Duties May Include:
- Maintains payroll information by collecting, calculating, and entering data.
- Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.

• Location: Brooklyn, New York

Posted: Friday, February 27, 2015 9:03 AM


Position Overview: The Institutional Giving Officer will be part of a small but dynamic fundraising team reporting to the Vice President of Development. The FB4W is poised for significant revenue growth with fundraising recognized by executive leadership and the Board of Directors as a key organizational priority.

As part of a small team, the candidate will work collaboratively and collegially in analyzing how to accomplish goals and capitalize on new opportunities. The Institutional Giving Officer will interact productively with staff in other departments at the Food Bank in order to access the most accurate information and to be part of the communications team.

Responsibilities & Duties:

Grant Writing responsibilities include:

Writes grant proposals, reports, and related correspondence for foundations, corporations, and government entities.
Writes renewals, letters of inquiry and grant updates
Writes acknowledgement letters
Researches grant makers in line with the mission and programmatic initiatives
Manages grant tracking system
Utilizes strategies to cultivate and steward grant makers and corporate sponsors
Secures sponsorships from corporations, vendors, businesses for events
Conducts research on applicable grants and grant-making organizations
Maintains up-to-date knowledge of FBFW programs and initiative
Researches and compiles background materials for proposals.
Works with program and finance staff to develop new programs or program enhancements in response to funding opportunities
Assists in collecting outcomes to measure and report on program impact
Update donor database and grant calendar
Maximize grant opportunities offered by Feeding America; apply for them and complete the required reporting.
Fulfill all reporting requirements of current and future grants with cooperation of other staff.
Communicate grant information for implementation of marketing plans.
Maintain an active pending grant portfolio sufficient to meet budget goals.
Assists with special events and other development functions as needed

Knowledge and Skills:

Knowledge and understanding of the identification, cultivation, solicitation and stewardship strategies and techniques as it applies to philanthropy and grant writing.
Demonstrated ability to effectively communicate verbally and in writing to develop proposals, solicitation and acknowledgment letters.
Self-starter and disciplined to regularly set and achieve work goals.
Demonstrated ability to work both independently and in a team setting.
A working knowledge of MS Word, Excel, and PowerPoint expected.
Ability to meet deadlines consistently.


Bachelor's degree required with a minimum 4- 6 years related experience.
Strong writing and editorial skills.

How to apply

Please provide a cover letter, resume and references to

• Location: Westchester

Posted: Friday, February 27, 2015 4:13 AM


The Resource Foundation (TRF) supports and monitors upwards of 300 development projects across Latin America and the Caribbean each year. As a freelance grant report writer, you will be charged with synthesizing and translating report materials that we have received from our partners and implementing agencies in Latin America, and producing concise, engaging interim and final reports for TRF's donors.

Specific Duties:

Monitor projects' adherence to proposed objectives and activities by comparing the approved proposal to the report materials provided by the organizations and flagging any issues of concern.
Digest a wide range of materials presented in the organizations' original language (Spanish, Portuguese or French) to identify and translate the key information about the projects' impact and challenges.
Reference past reports prepared by TRF, project proposals, grant agreements, the local organizations' websites and other resources to fill in contextual gaps left by the organization or to trouble-shoot other issues.
Simplify complex information about projects and compile narrative and financial reports based on the materials provided by the organizations.
Polish and proofread the reports to ensure readability, consistency of terminology and formatting, and adherence to TRF's reporting requirements.


A minimum of two years' professional experience highly preferred. Exceptions may be made for outstanding candidates.
Superior writing and editing skills in English. Native English speakers preferred.
Fluency in Spanish, Portuguese or French, with extensive contact through experience living in countries where these languages are spoken, as well as advanced studies.
Preferred areas of experience and expertise: international development and/or non-profit management, especially in relation to the Americas; grant writing, reporting and/or monitoring; journalistic writing and/or editing. Strong candidates with minimal development experience but with very strong writing or editing experience will be considered.
Strict adherence to deadlines.
This is a freelance position, and strong candidates must have the ability to work independently under minimal supervision.
Successful candidates will have a positive attitude, good communication skills, patience and strict attention to detail.

To apply, please submit your resume, a brief writing sample (2-3 pages) and a cover letter explaining your qualifications and interest to Christina Mellace, Program Reporting Manager:

Applications will be considered on a rolling basis until all positions have been filled.

• Location: Manhattan, 237 West 35th Street, Suite 1203

Posted: Friday, February 27, 2015 12:13 AM


The Administrative Assistant to the Rehabilitation Department plays an important role in the delivery of rehabilitation services to VISIONS consumers. The Administrative Assistant participates in the information flow within the Rehabilitation Department and other departments within the agency, the New York State Commission for the Blind (NYSCB) and other outside entities. This includes processing, tracking, logging, forwarding, and/or inputting client data, and other information, and processing paper work as required.

The Administrative Assistant also obtains information about individuals requesting assistance from VISIONS that will enable a decision to be made regarding service needs and eligibility. This information may be gathered, as indicated, from consumers, eye care providers, other involved professionals (such as social workers), as well as family and/or friends.

As assigned the Administrative Assistant orders adaptive equipment that has been prescribed for clients by their instructors.

The Administrative Assistant will accomplish these tasks with dependability, initiative, and creativity. This requires strong interpersonal skills, an ability to work well under pressure, careful attention to detail and the treating of personal information with confidentiality.

Duties and Responsibilities include the following:

Establish and/or maintain client paper and electronic files, entering information into the NYSCB Client Information System (CIS) and the Agency-Wide Database (Filemaker/Apricot).
Input other data into the agency database such as intakes and schedules from the rehab and workforce staff.
Work with clients to obtain documentation verifying each individual's eligibility for NYSCB funded rehabilitation services. Documentation may include, but not be limited to, proof of legal blindness (MER Medical Eye Report).
Complete intakes with clients over the telephone and in their home when necessary. Accurately fill out the intake form including the descriptive narrative.
Respond to inquiries from clients, family, and community agencies regarding status of applications for service.
Input equipment information into the VISIONS database and the equipment tracking spreadsheet.
As assigned order adaptive equipment for clients that can be procured through a purchase order at the recommendation of the professional instructor.
As assigned, assist with tasks related to grants the department has received.
As assigned, unpack and distribute equipment orders to clients and instructors upon delivery.
Answer general information calls about all VISIONS services.
Provide backup coverage for the VISIONS front desk receptionist.
Assist with proof reading, translating and copying department and agency brochures and assist with agency mailings.
Other duties as assigned.
Other duties as assigned.

Minimum Qualifications

# Associates Degree and administrative assistant experience.
# Good written, spoken, and telephone communication skills.
# Good organizational skills.
# Excellent computer skills, including word processing, Excel, Internet and email,
# Capacity to learn custom-developed client tracking software.
# Work efficiently and with accuracy in a fast-paced, deadline-driven environment
# Ability to relate with a diversity of staff and client ages and cultural backgrounds
# Fluency in Spanish a plus.

How to apply

Please email cover letter and resume to Ms. Mandica Gheorghe, Senior Department Manager at

No phone calls.

• Location: Manhattan, 500 Greenwich Street, Suite 302

Posted: Friday, February 27, 2015 12:13 AM


Hi-ARTS ( formerly known as Hip Hop Theater Festival) is looking for interns for the Spring 2015 semester.

Must be able to work at least 15 hours per week.

Responsibilities include:

• General administrative assistant to the Executive Director and Associate Managers
• Assisting with updating calendars and documents
• Assisting with the organization and upkeep of all files
• Assisting in planning and executing all events and/or productions
• Availability for all performances and/ or events.
• Completing research as needed

Candidates must have an interest in theatre and/or the performing arts. An interest in hip-hop culture is preferred. Must have excellent writing skills, as well as strong computer, research, and organizational skills. Must have a good knowledge of Microsoft Word and Excel. Knowledge of HTML and social marketing tools a plus. Must be reliable and punctual.

Please submit a cover letter and resume to, subject Spring Intern 2015.

About Hi-ARTS

Upon its founding in 2000 as the Hip-Hop Theater Festival, HHTF demolished the separation of audience and artist, spreading into classrooms, streets, and institutions all over the country while remaining firmly rooted in the disciplines of theater, dance, music, art and access.

The vision for Hi-ARTS extends to creating a lasting, positive impact on urban and underprivileged communities through the powerful contemporary voice of Hip-Hop culture by developing a physical space that manifests the organization’s mission beyond its flagship project, the Hip-Hop Theater Festivals in New York City and Washington, DC.

After thirteen years of cultivating an aesthetic climate and carving out space for a generation of diverse artists that reflect the future of America, the transition of the Festival into a full-fledged institution is at hand which birthed Hi-ARTS. It will define and transform into an international arts and culture center dedicated to the development, exploration, education and production of Hip-Hop theater, dance, music and visual art.

The mission of Hi-ARTS is to nurture a home that promotes access for the creation and development of innovative work within the urban art and culture movement aesthetic.

For more information about Hi-ARTS please visit us on social media( hiartsnyc) or our website

Job Starts: 2/2/2015 Job Ends: 5/8/2015 with an opportunity to extend **FYI flexible dates

• Location: Manhattan

Posted: Friday, February 27, 2015 12:13 AM




ADMINISTRATIVE ASSISTANT Stella Orton Home Care has opening for an experienced administrative assistant.

Responsibilities include

taking minutes for board and committee meetings; inventory & purchasing & general administrative support.

Must possess excellent computer skills & interpersonal skills.

Respond or fax resume 7189877449

• Location: Staten Island

Posted: Thursday, February 26, 2015 7:02 PM


I need manager for limo and car service company in queen. who have experience. please call 646-662-9875

• Location: Queens, queenes

Posted: Thursday, February 26, 2015 10:29 AM


OrganizationTina Kim Gallery
LocationNew York, NY
CountryUnited States
Position LevelEntry Level
Education Requirement4-Year Degree
Position TypeFull Time Temporary
Tina Kim Gallery is looking for a Gallery Intern to help with all upcoming art fair and exhibition operations.

The ideal candidate must be organized, reliable, and ready to take on tasks while completing them in a timely fashion. In this position you will work directly with the gallery directors to see through preparations for important projects including: Frieze NY, Venice Biennale, and upcoming gallery exhibitions. This is a great opportunity to learn about the daily operations of a gallery.

Responsibilities include:
-Assisting with the preparation for fairs and exhibitions.
-General administrative support, including updating mailing lists, web listings and gallery calendars.
-Database maintenance. Inputing and updating information in ArtBase and our gallery server.
-Manage the gallery info account on a daily basis.
-Assist the owner directly executing travel.
-Be the primary phone contact for the gallery. Greet visitors and provide exhibition information. Assist with answering phones.
-Knowledge of Word, Adobe, Excel, and Mac platforms a must. Familiarity with Artbase and photoshop helpful.

This internship is full time Tuesday through Saturday 10 am to 6pm. With possibility to be hired on full time after 3 months.
Application Instructions
Please email resume and cover letter. Be sure to indicate ‘Gallery Intern' in the subject of your email.

• Location: Manhattan

Posted: Thursday, February 26, 2015 9:48 AM


OrganizationCommercial/Artist Studio
LocationNew York, NY
CountryUnited States
SectorDesign Arts
Position LevelExperienced (Non-Manager)
Education Requirement4-Year Degree
Position TypeFull Time Permanent
Application Deadline02/27/2015
Busy high profile commercial photography studio in need of a full time Digital Assistant/Jr. Retoucher. The selected candidate will be joining our team to assist in various duties around the studio, including large format digital printing, digital archive maintenance and retouching.

We are looking for someone who takes direction well and is able to work both as a team member and on their own. The candidate must be self-sufficient, a troubleshooter, cooperative, have the ability to multi-task, and work well under pressure. A positive friendly attitude is a must as the position requires interacting in a friendly and personable manner with clients.

Duties will include, but are not limited to:

-Portfolio and Fine Art printing
-File Archiving
-Fine Art orders & Spreadsheet Record Keeping
-Digital File Delivery
-Film Scanning
-Copyright Submissions
-Syndication Submissions
-Data Entry
-Answering Phones

The following skills are required:

-Highly skilled on Mac computers
-Capture One Pro software mandatory
-Person needs to be able to process, color balance, and batch files as needed
-Extensive Adobe Photoshop skills and retouching a must
-Tech Savvy
-Microsoft Office
-Adobe Acrobat

Knowledge of studio lighting and html coding for web is a plus.

Application Instructions
Only serious inquiries with confident experience in the above stated skills need apply. Please be aware that an applicant’s skills on the above listed programs will be tested. Salary based on experience.

Send resume and cover letter to No phone calls please

• Location: Manhattan

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