Administrative Assistant - OfficeTeam (New York, NY)

A Tribeca based school and organization seeks an office administrator. The ideal candidate is an efficient, outgoing and friendly professional to staff our Welcome Desk, and assist with the many communications needs of our organization. This position also serves as the point person for promoting and communicating the activities and events of the organization, both internally and to the public.As a member of the administrative team, this professional is expected to assist with general administrative support, staff selected special events, update the company database, and perform other administrative tasks as needed.Responsibilities include, but not limited to: Greet all persons as they enter and leave the building, coordinate visitors with Security and Staff escorts, assist with various needs (strollers, caf) related to entry and exit of the building Answer phones, direct callers to correct extensions, take and relay messages Expert knowledge on all programs and events, in order to promote them effectively and answer all kinds of questions Collect, sort and distribute incoming mail Act as point person for rental inquiries Perform regular database updates from a variety of sources, including staff input,forms and other information obtained from community members Assist in managing the printing, compilation and mailing of materials Manage distribution of promotional materials and messages via Website, email blasts, Facebook, Twitter and other social media outlet Assist in design and production of attractive material for print and email communicationsThe ideal candidate will demonstrate the following qualifications: Energetic, outgoing, friendly and professional, with a customer service orientation Calm under pressure, able to function well in stressful situations Superior interpersonal and written communication skills Detail oriented, highly organized, excellent problem solving skills Resourceful, able to work independently and as a team player Comfortable working in a complex organization, performing a wide variety of functions Bachelors degree or equivalent experience

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