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Posted: Monday, February 6, 2017 10:52 AM



Position: Administrative Assistant – New York Office

Job Description:
This is an opportunity to take on a significant amount of responsibility within the New York office of a high-growth and collegial international advisory business.

Key Responsibilities:
1. Personalized support for CEO and MD
‒ Manage schedules and prepare itineraries for CEO & MD, ensuring that all relevant information is provided for each meeting
‒ Liaise with clients and internal staff on scheduling to ensure efficient use of time and resources
‒ Arrange all travel and liaise with relevant agencies/suppliers
‒ Manage expense processing and reimbursement
‒ Update CRM with contacts and ensure data integrity
2. Ad hoc support for client-facing staff
‒ Arrange ad hoc travel and liaise with relevant agencies/suppliers
‒ Liaise with clients and internal staff on scheduling of conference calls and meetings
‒ Ad hoc preparation of documents for client meetings
‒ Arrange team meetings and logistics
3. Administrative Support
‒ Ensuring the smooth and efficient running of all client-facing activities
‒ Meeting and greeting clients in a highly professional, friendly manner
‒ Arranging, ordering, and serving refreshments/catering
‒ Answering main telephone line, screening and forwarding phone calls, and taking messages when needed
‒ Proactively managing stock levels of office supplies
‒ Coordinating with IT suppliers on new hardware, any systems faults, and/or telephone and mobile phone issues
‒ Managing file retention
‒ Liaising with landlord
‒ Assist business development team with ad hoc CRM database management
‒ Arrange annual company meetings and holiday parties, potentially with international staff involvement as well.

- College degree
- Strong written and verbal communication skills
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Dynamics
- Relevant experience with a commitment to achievement in a fast-paced environment, while demonstrating effective time management
- Prior experience handling confidential information

Management Consulting and Investment Banking

Employment Type

2+ years

• Location: Manhattan, Midtown East

• Post ID: 93791856 newyork is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017