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Asst - Administrative - Kielh's (New York, NY)
Posted:
Sunday, January 6, 2013 5:51 PM
Title:
Administrative Assistant to SVP, Marketing Maybelline NY
- Garnier
- essieLocation:
New York, NYJob Description:
-Performs highly diverse administrative support to the SVP, Marketing of Maybelline NY
- Garnier
- Essie Division, which by nature of the position involve high level contacts necessitating the considerable use of tact, diplomacy, and judgment. - Must be able to work independently with a minimal direction. Able to manage multiple projects/tasks and properly prioritize workload and manage heavy executive calendars. -Strong attention to detail and follow-through with travel arrangements and projects. Excellent communication skills both written and oral. -Responsibilities include, but are not limited to:
preparation of presentations including charts and graphs, handling correspondence, maintaining calendar, scheduling meetings, making travel arrangements, preparing expense reports, as well as general office functions. -The ability to deal with people at all levels both internally and externally is critical.Additional Description Details:
-Ability to coordinate heavy scheduling issues, avoid conflict, and confirm appointments.-Coordinate heavy travel arrangements, both domestic and international. Ability to anticipate travel details, related needs, time zone issues and organize appropriately. -Mandatory ability to deal with senior/corporate level management both internally and externally.-Process monthly expense reports timely and accurately. Mandatory attention to detail and follow-up on billing and collection of receipts. -Work closely with SVP and other members of Marketing and be liaison to division detailing corporate calendars, travel arrangements, internal meetings and scheduling meetings. -Manage incoming paper mail by sorting, distributing and acting upon accordingly. Answering phone calls and taking detailed messages. -Prioritize emails and other correspondence. -Proofread documents for grammar, content and accuracy. -Prepare payment requests, send faxes.-May be responsible for composing product presentations, international correspondence, spreadsheets and presentation materials. General preparation of presentations including charts and graphs.-Plan and coordinate all detail of meetings which include heavy correspondence with various functions of division and organizing meeting location, meals. IT set up, etc.Educational Experience Requirements:
-High school diploma plus some college or advanced technical training.-BA degree preferred.Work Experience Requirements:
-Minimum of 5 years of secretarial or administrative experience.-Must have sound organizational and planning skills and posses a sense of urgency with poise.-Must be comfortable working in a fast paced environment, multi-tasking, and moving at a fast pace. Computer Skills Requirements:
-Excellent computer and word processing skills using Word, Excel, PowerPoint.-Experience working in MS Outlook and/or Lotus Notes is a must.
Administrative Assistant to SVP, Marketing Maybelline NY
- Garnier
- essieLocation:
New York, NYJob Description:
-Performs highly diverse administrative support to the SVP, Marketing of Maybelline NY
- Garnier
- Essie Division, which by nature of the position involve high level contacts necessitating the considerable use of tact, diplomacy, and judgment. - Must be able to work independently with a minimal direction. Able to manage multiple projects/tasks and properly prioritize workload and manage heavy executive calendars. -Strong attention to detail and follow-through with travel arrangements and projects. Excellent communication skills both written and oral. -Responsibilities include, but are not limited to:
preparation of presentations including charts and graphs, handling correspondence, maintaining calendar, scheduling meetings, making travel arrangements, preparing expense reports, as well as general office functions. -The ability to deal with people at all levels both internally and externally is critical.Additional Description Details:
-Ability to coordinate heavy scheduling issues, avoid conflict, and confirm appointments.-Coordinate heavy travel arrangements, both domestic and international. Ability to anticipate travel details, related needs, time zone issues and organize appropriately. -Mandatory ability to deal with senior/corporate level management both internally and externally.-Process monthly expense reports timely and accurately. Mandatory attention to detail and follow-up on billing and collection of receipts. -Work closely with SVP and other members of Marketing and be liaison to division detailing corporate calendars, travel arrangements, internal meetings and scheduling meetings. -Manage incoming paper mail by sorting, distributing and acting upon accordingly. Answering phone calls and taking detailed messages. -Prioritize emails and other correspondence. -Proofread documents for grammar, content and accuracy. -Prepare payment requests, send faxes.-May be responsible for composing product presentations, international correspondence, spreadsheets and presentation materials. General preparation of presentations including charts and graphs.-Plan and coordinate all detail of meetings which include heavy correspondence with various functions of division and organizing meeting location, meals. IT set up, etc.Educational Experience Requirements:
-High school diploma plus some college or advanced technical training.-BA degree preferred.Work Experience Requirements:
-Minimum of 5 years of secretarial or administrative experience.-Must have sound organizational and planning skills and posses a sense of urgency with poise.-Must be comfortable working in a fast paced environment, multi-tasking, and moving at a fast pace. Computer Skills Requirements:
-Excellent computer and word processing skills using Word, Excel, PowerPoint.-Experience working in MS Outlook and/or Lotus Notes is a must.
Source: http://diversityjobs.com/jobsearch/display/228325539
• Post ID: 36388954 newyork