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Posted: Friday, August 8, 2014 1:54 AM


Company Description:
National Recruiting Group is a full service staffing firm with offices on Long Island and New York City. Our team is comprised of veteran recruiters and seasoned industry leaders, providing our clients and candidates with knowledgeable, professional and dedicated service. It is our goal to ensure that each candidate and client receives best in class service on every job order. Each job is managed by a senior leader within our organization so you can rest assured that your job application or job order will be meticulously planned out and resourced appropriately.
Job Description:
We are seeking a confident, professional, experienced, dedicated and efficient Executive Assistant to support the Chief Operating Officer and General Counsel.
Responsibilities:
- High proficiency in Microsoft Word and Excel and experience revising legal contracts
- Perform day:to:day tasks including, but not limited to preparing travel and expense reports in a timely manner; prepare pre:meeting materials; assist/coordinate with the in:house personnel and external contacts on contracts/agreements and forward/handle as required; file organization; ad hoc research and gathering of information; print/scan/archive items; greet visitors in a friendly and professional manner and alert senior management of the guests' arrival; create online FedEx labels and manage shipments as required
- Oversee incoming communications (mail, telephone, voice mail) and respond when and where appropriate with minimal discretion and absolute professionalism
- Schedule meetings/appointments/interviews (domestic and international) and manage the corresponding logistics (time zone conversion required; coordinate with internal and external resources such as Tech Support; reserve conference rooms) while exhibiting the highest level of discretion and confidentiality
- Manage calendar and send meeting requests using Microsoft Outlook; ensure COO/General Counsel is fully aware of his daily meetings and keep his schedule on track; manage last:minute changes to schedule (cancel/reschedule meetings) as required
- Arrange complex global travel with the potential for many changes throughout the duration of the trip; coordinate with domestic and global offices/contacts/vendors prior to and during the trip to facilitate changes/updates, act as a "gatekeeper" and take appropriate steps to ensure all runs smoothly behind:the:scenes; prepare detailed trip itinerary and update as necessary throughout the trip
- Coordinate with passport/ visa agencies/necessary contacts to maintain updated passports, obtain visas, prepare/obtain Letters of Support/Sponsor Letters as required for travel for senior management and guests
- Work closely with the Executive/Personal Assistant to the CEO and the Executive Assistant to the CIO, to provide back:up support to other members of senior management as needed
- Impromptu business errands (as needed) and flexible hours (BlackBerry, evenings, weekends) are required
- Special projects and duties as requested, including, but not limited to, assisting with the planning of social events (company holiday party, etc.) and gifting
Qualifications:
- Education
o Possess a four:year college degree
- Experience
o Minimum of 5+ years of experience in a similar capacity supporting a senior level executive
o Experience supporting a senior member of a law firm as an Executive Assistant or Legal Assistant preferred
o Experience working with highly confidential information; must show the highest degree of discretion, integrity, professionalism, policy and diplomacy
o Experience working in a highly demanding environment while exhibiting a keen sense of urgency; must show flexibility in hours/availability
o Experience arranging complex global travel; savvy with global time zones and knowledge of Time Zone Converter or similar programs
- Skills and Qualities
o Possess strong technical skills (Microsoft Outlook, Word, Excel, PowerPoint)
o Basic business literacy

Source: http://www.tiptopjob.com/jobs/32280549_job.asp?source=backpage


• Location: Westchester

• Post ID: 51432859 newyork
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