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Posted: Wednesday, October 18, 2017 12:09 AM

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Description

PART TIME RECEPTIONIST

Part time receptionist needed for shared office between REX, an architecture and design firm and Front, an engineering firm. Shared between both offices, the receptionist will assist in managing our space and joint resources. More details about both firms can be found below.

There are two shifts for this position, making it ideal for someone looking for part-time work.
Morning Shift: 8:30am-1:30pm
Afternoon Shift: 1:30pm-6:30pm

Primary responsibilities include:
Opening the office (AM shift)
Answer phone calls
Oversee conference room scheduling.
Manage studio calendars
Sort and distribute incoming packages, catalogs/books and maintain shipping supplies
Send mail and assist in preparing and shipping outgoing packages
Greet visitors, offer refreshments, and hang coats.
Prepare conference rooms for meetings and clear after meetings
Update databases and organize/maintain files and storage items
Run errands as necessary
Maintain presentable studio space such as ensuring coffee is made throughout the day, setting out snacks, keeping the kitchen tidy, and clearing conference rooms after meetings
Order lunch as needed
Liaise with vendors on behalf of the studio, as needed (FreshDirect, printer service)
Coordinate with building management for things like inspections, fire drills, etc
Assist with special events (e.g. holiday party, open house events)

Qualifications:
High school diploma or equivalent
Proficiency in Microsoft Excel, Word, Gmail, Google Calendar, and internet.
Understanding of administrative and clerical procedures
Previous work experience in a professional or design office preferred

REX is an internationally-acclaimed architecture and design firm based in New York City, whose name signifies a re-appraisal (RE) of architecture (X). Operating across many scales, REX consistently challenges and advances building typologies, and promotes the agency of architecture.

Front is a design consulting group comprised of nearly fifty people with backgrounds in architecture structural, mechanical, and environmental engineering. We have a global network of offices in New York, San Francisco, Seattle, London, and Hong Kong.

Application Instructions / Public Contact Information

Applicants must submit a cover letter, CV, and references to office@rex-ny.com
Subject line of email must read First Name Last Name_ RECEPTIONIST.
No phone calls, office visits, or contacting other email addresses please.

• Location: Brooklyn, Brooklyn, NY

• Post ID: 136759797 newyork
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