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Posted: Thursday, March 23, 2017 12:06 AM

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Description

Full time position, M-F 9-5pm, some night and weekend hours as needed


Handles high volume social and professional calendar, answering phones and responding to artist’s direct email
Maintain up to date CV
Works with galleries and studio team to identify when exhibition selections need to be made, contracts and images sent and works shipped
Regularly run errands as needed
Maintain/ replenish studio supplies as needed including groceries
Oversee/ plan special events and studio visits
Sort and process mail, respond to personal and gallery inquiries
Pack and ship books to galleries as needed, personal gifts, etc.
Schedule deliveries of large shipments of antiques to artist’s various estates as needed
Coordinate frequent travel bookings, coordinating with galleries and museums for lodging, transportation, etc.
Work closely with vendors and contractors
Work directly with galleries and designers supplying tear sheets of paintings and marketing materials as needed.
Liaise with web designer and marketing team to provide accurate artist information including exhibition dates, events, releases and provides text and image assets as needed
Personal shopping as needed
Works closely with small studio team to ensure works are offered to galleries and clients in a timely and professional manner
Maintain up to date collector/ gallery contact roster


Extremely organized and focused
Takes initiative, excels working independently and within a team
Strong communication, direct and clear both written and verbal
Knowledge of content management systems such as Filemaker Pro and Outlook email, contacts and calendar
Command of excel and photoshop
Calm and focused under pressure
Flexible schedule, willing to take on a range of tasks, big and small
Meticulous attention to detail

Must currently live in NY and be available immediately to commute to Sunset Park, Brooklyn. Compensation commensurate with experience.

Application Instructions / Public Contact Information

Apply with cover letter and resume as single PDF to personalassistant.bk@gmail.com
Absolutely no calls to the studio

• Location: Brooklyn, Brooklyn, NY

• Post ID: 94148195 newyork
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